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Town of Amherst

4 Boltwood Avenue
Amherst, MA 01002
Website:amherstma.gov/jobs

Company Description:
The Town of Amherst seeks a workforce that reflects the diversity of its community and strives toward racial equity and environmental sustainability. All are encouraged to apply. AA/EEO
Salary Range:Location:
AMHERST, MA
Job Type:Category:
Full TimeAdministrative/Clerical/Data Entry
Education Level:Work Experience:
High School or Equivalent
Preference: Required
2+
Preference: Required
Description:

Administrative Assistant—CRESS Department
6-month Temporary Position

Join the CRESS Department in meeting the non-traditional Public Safety needs of the community. This temporary, full-time, grant-funded position will provide administrative support to the Department’s director, Implementation Manager and eight Responders. Must be a self-starter, highly organized and a quick learner. 

JOB SUMMARY
The Administrative Assistant will provide administrative and clerical support for the Community Responders for Equity safety and Service (CRESS) Department. Duties are varied and often complex requiring considerable knowledge of municipal operations, basic office and information management systems, and Town procedures and policies.

SUPERVISION RECEIVED
Works under the general supervision of the CRESS Director who assigns tasks based on overall objectives and workload requirements. Regularly performs duties independently and exercises considerable judgment in providing appropriate information to public officials and citizens; and in determining matters requiring supervisor’s attention.


MAJOR DUTIES
• Greets and welcomes visitors to the CRESS Department. Performs routine secretarial duties in receiving the public, answering phones, arranging meetings, typing documents, composing draft correspondence, and maintaining appropriate filing and case management systems. Schedules appointments and coordinates meetings; maintains calendars; schedules use of meeting rooms.
• Receives bi-weekly time and attendance records from department staff, checks for accuracy before obtaining director’s approval signature. Works closely Payroll Administrator. Processes and submits department payroll.
• Makes purchases for the department, using approved vendors, tracks purchase orders, and invoices for department. Ensures all Town accounting procedures are adhered to.
• Responsible for tracking compensation changes/salary schedule information and entering step increases and terminations with supporting documentation into Munis.
• Responsible for CRESS Department record keeping and keeping an accurate database for all financial expenses and revenues from the Town’s appropriations, grant and other funds.
• Responsible for case management data entry, will utilize CAD. Must correspond with Police, Fire and Dispatch. Responsible for accurate data collection and compliance with HIPPA.
• Responsible for the research for and completion of special projects, as assigned.
• Assists in preparation of information and documentation necessary for various meetings, presentations and reports. When assigned, responsible for attending meetings and for taking and transcribing meeting minutes.
• Responds to general inquiries and requests for information from citizens, public officials, other agencies, and departments of the Town. When necessary, refers to other appropriate persons.
• Receives and distributes incoming mail. Determines the level of confidentiality required and, where appropriate, prepares draft correspondence to incoming requests for information.
• Composes, types, and edits a variety of correspondence, reports memoranda, and other material requiring judgment as to content, accuracy, and completeness.
• Responsible for updates to the CRESS Department website, working with Department Leadership and Responders. Performs other duties as assigned.

To view the full job description, please visit https://ma-amherst4.civicplus.com/jobs.aspx 

The Town of Amherst seeks a workforce that reflects the diversity of its community, and strives toward racial equity and environmental sustainability. All are encouraged to apply. AA/EEO.


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