Administrative Assistant to International Advancement and Leadership Gifts

Reporting to the Director of International Advancement, the Admin. Assistant to International Advancement and Leadership Gifts provides administrative support to the Director of International Advancement and the Director of Leadership Giving; and assists the Leadership Giving team to coordinate and track small major gift programs, small events and mini-campaigns.

Primary responsibilities include:

• Provide administrative support to the Director of International Advancement and Director of Leadership Giving, including calendar management, email and written correspondence, travel arrangements and trip coordination, international events and expense reimbursement
• Assist all Leadership Giving team members with the coordination, planning and tracking of small events, mini-campaigns and other major gift programming

• Maintain donor prospect contact information in the database, generate reports and extracts in order to provide information on the status of donors’ and other constituents’ cultivation, giving history, and biographical information

• Collaborate with Deerfield’s International Trustees and their assistants to coordinate Asia travel for the Head of School and other Deerfield employees

• Assist in the preparation, organization, and coordination of on and off campus meetings and events for Director of International Advancement and Director of Leadership Giving, including planning community dinners, prospect meetings, and international receptions
• Respond to international volunteer inquiries and requests for information

• Process Passport and Visa applications and research current travel requirements for Director of International Advancement;
• Package and prepare materials and gifts for international mailing in advance of events/trips
• Provide support to the Deerfield Asia Council’s bi-annual meetings held in Asia or virtually
• Format, proofread and edit correspondence, reports, meeting notes, spreadsheets, and other materials

• Assist with the assembly of travel binders for the Head of School trip itineraries

• Enter contact notes into Banner and Google drive
• Support gift officers in preparing for dialogue events, including the charting of post event survey results

• Maintain positive relationships with constituents, prospects, volunteers and donors

**SIGN-ON BONUS**

The successful candidate will receive a $1,000 sign-on bonus ($500 paid at time of hire and $500 paid at the end of 90 days of employment

Qualifications should include: Associate’s degree, 3-5 years’ of experience in an administrative role; excellent office and computer skills including database extractions; Proficiency with Google Drive/Docs and MS Office with particular ability in Excel, Word and Outlook; ability to learn and use in-house communication tools such as Wrike, Crystal Reports, ThankQ and Salesforce; excellent oral and written communication skills; excellent organization; interpersonal and proofreading skills; ability to take initiative in a fast-paced environment; ability to prioritize and handle multiple tasks under pressure; exceptional attention to detail; sensitivity to highly confidential information and demonstrated commitment to diversity and inclusion and serving the needs of a diverse community.