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1985 Main Street Suite 202
Springfield, MA 01103

Company Description:
Health Care
Salary Range:Location:
44,000-46,000 Per Year SPRINGFIELD, MA
Job Type:Category:
Full TimeAdministrative/Clerical/Data Entry
Education Level:Work Experience:
High School or Equivalent
Preference: Preferred

Preference: Nice to have
Tapestry is committed to providing high quality, compassionate and community based
care to everyone in our region, including the most vulnerable. We are
passionate about providing non-judgmental sexual and reproductive healthcare,
syringe access and disposal, overdose prevention and education, HIV health and
prevention, and WIC family nutrition.

Covid-19 Vaccine Required

Job purpose
Primary Responsibilities: Under the supervision of the Director of
Development and Communications, the position provides administrative support
for the department.

Essential Functions:
1. Data entry tasks within a donor database and email listserv to keep timely
and precise details needed for donor communications.
2. Fundraising Appeal support including data clean up tasks, printing and
mailing, related tasks such as picking up proofs from print shop,
coordination with senior staff to sign letters, etc.
3. Develop and utilize filing systems, organizational documents and online
files/folders for various projects within the department.
4. Maintain inventory for orders, materials and invoices.
5. Schedule meetings, photo shoots, interviews with staff, board members
and consultants.
6. Handle correspondence to determine its significance and plan their
distribution within the department and initiating telecommunications as
7. Support and prepare reports for review and presentation by collecting and
analyzing information and data.
8. Draft memos, letters and other documents. Record meeting discussions
and preparing accurate minutes.
9. Contributes to team effort by accomplishing related tasks as needed.
10. Other duties as assigned.

Required Qualifications:
1. Proven administrative support experience.
2. Excellent time management with an ability to meet deadlines in a fast-paced
3. A proactive and flexible approach to problem-solving with strong decisionmaking
4. Professional level verbal, written and interpersonal communications skills.
5. Strong computer and analytical skills; substantial experience in Windows
computer applications, including Microsoft Outlook, Word, Excel and Power
6. Reliable transportation.
7. Able to work independently and as part of a team.
8. Supports the mission and goals of the agency.

Physical Demands:
This is largely a sedentary role that requires working on a computer for most of
the day. Tapestry is able to provide some equipment to support with the physical
demands of this position such as a standing desk, ergonomic monitor, etc.

Position Type and Expected Hours of Work:
This is a full-time position at Tapestry’s administrative office in Springfield.
Some remote days and schedule flexible requests are available. Some weekend
and/or evening time may be needed a few times a year.

Direct reports:
Please see Job Description for requirements.


Boxcar Media, LLC  • North Adams, MA 01247 •  Tel: 413.663.3384 • Fax: 413.664.4251 • Email: info@jobsinthevalley.com