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Media Education Foundation

60 Masonic St.

Company Description:
Media Education Foundation produces and distributes documentary films and other educational resources to inspire critical thinking about the social, political, and cultural impact of American mass media.
Salary Range:Location:
To Commensurate With Experience NORTHAMPTON, MA
Job Type:Category:
Full TimeAccounting/Finance/Auditing
Education Level:Work Experience:
Associate Degree
Preference: Required
Preference: Required
Bookkeeping - Preference: Preferred
The Media Education Foundation (MEF), a nonprofit organization that produces and distributes documentary films about the social, political, and cultural impact of American mass media, is seeking a talented, full-time Financial Coordinator. We are looking for an organized, detail-oriented, computer-savvy bookkeeping whiz, who works well independently as well as with a team. If bookkeeping and details are your thing and you would like to work for a progressive nonprofit organization, check out the job responsibilities and desired skills for our Financial Coordinator position.

Responsibilities & Duties
The Financial Coordinator primarily:

* Keeps records of invoices and tax payments.
* Identifies and addresses account discrepancies.
* Monitors overdue payments and sends account statements.
* Reconciles bank, credit card, and investment accounts on a monthly basis.
* Maintains financial accounting systems for cash management, accounts payable, accounts receivable, credit control, and petty cash.
* Develops new systems and practices when needed.
* Is responsible for all bookkeeping functions.
* Assists with payroll functions as needed.
* Develops and maintains timely and accurate financial statements and reports for executive staff and outside audit agencies in accordance with generally accepted accounting principles (GAAP).
* Ensures that bills are entered and paid on a timely basis.
* Assists with calculating and processing royalty payments on a quarterly basis.
* Enters sales invoices as needed.
* Performs all other bookkeeping functions as needed.

In addition, the Financial Coordinator is responsible for:
* All bookkeeping functions including A/P, A/R, budgeting, monthly bank reconciliations, quarterly financial statements, and financial reporting.
* Documenting and maintaining complete and accurate supporting information for all financial transactions.
* Executing month-end close process with monthly variance reporting.
* Assisting with cash flow report and preparing cash flow forecasts.
* Ensuring compliance with internal financial and accounting policies and procedures.
* Ensuring that all statutory requirements of the organization are met including: charitable status; withholding payments; income tax; and local/state taxes.
* Assisting with the annual audit process and coordinating with external auditors to prepare annual 990 charitable tax return in a timely manner.
* Implementing policies and procedures to ensure that financial information is stored securely and according to best practices.
* Ensuring that assets are properly recorded, amortized, and disposed of appropriately.
* Maintaining professional relationships with vendors, and financial service providers, auditor, and bankers.
* Assisting with recording donations and donor acknowledgement.
* Maintaining vendor records and assist with maintaining customer/client/donor records.
* Producing and distributing 1099s and ensuring compliance with tax requirements.
* Performing other duties as required.
Required Qualifications:
* Associate’s degree in Accounting or a related field. Bachelor’s degree or equivalent experience preferred.
* Mastery of Microsoft Excel.
* Excellent computer skills and confidence in learning new applications.
* Strong organizational skills and the ability to prioritize tasks efficiently in a fast-paced environment.
* Excellent interpersonal and communications skills. Positive attitude and enthusiasm for working within a small team.
* Open to new ideas and influences and quick to react to changing requirements.
* Ability to translate financial concepts and effectively collaborate with colleagues who do not have finance backgrounds.
* Must be able to handle multiple projects simultaneously and organize, prioritize, manage, and implement assignments.
* Familiarity with and support of MEF’s general mission is essential.

Preferred Qualifications:
* Demonstrated bookkeeping experience.
* Experience with audit, legal compliance, and budget development.
* Ability to see beyond the numbers, analyzing trends, and identifying new possibilities.
* Familiarity with accounting for small businesses.
* Mastery of Quickbooks.

Prior bookkeeping and financial experience is preferred, but we are willing to train the right person. If you are detailed-oriented, have a strong work ethic and a can-do attitude, and if the idea of working with a small, progressive team appeals to you, please consider applying for this position.

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Boxcar Media, LLC  • North Adams, MA 01247 •  Tel: 413.663.3384 • Fax: 413.664.4251 • Email: info@jobsinthevalley.com