Global Educators, Inc
17 New South Street, Suite 301
NORTHAMPTON, MA 01060
|Salary Range:||Location:||NORTHAMPTON, MA|
|Job Type:||Category:||Full / Part Time||Operations|
|Education Level:||Work Experience:|
|High School or Equivalent|
|Position: Office Coordinator|
Organization: Global Educators
Location: Northampton, MA
Number of Weekly Hours: 30-40 hours/week, Flexible Schedule
Anticipated Start Date: As soon as the right candidate is found
ABOUT US: Who is Global Educators, and why do you want to work with us?
Global Educators is an association of education abroad and purposeful travel organizations that work collaboratively for the mutual benefit of their members and to the overall benefit of their participants. How do we do it?
--We collaborate with association members to develop and implement best practices in program quality, risk management procedures, and professional development.
--We pool resources to provide higher levels of insurance protection and emergency response time and support.
--We guide association members in the application of successful and innovative business practices.
We love people who have a good sense of humor under pressure and who are interested in what we do; a passion for travel and learning is something we all share. We have a great camaraderie and like to both solve problems and celebrate our successes together. And as an added bonus, we’re located in downtown Northampton in a fantastic office space, close to everything. We find what we do exceptionally rewarding. We think you will too.
The Office Coordinator supports the mission and growth of Global Educators and its organizations. This person is responsible on a daily basis for ensuring the smooth operation of the office. This includes various administrative functions, with specific attention given to coordinating the mailings to ensure that materials are delivered promptly, and maintaining a reliable system for identifying inventory needs. Performs responsibilities in accordance with all company standards, policies, and procedures. As part of the administrative team, the Office Coordinator provides high quality and timely support to the organizations within the consortium.
The Office Coordinator works directly under the supervision of the Director of Human Resources & Operations.
o Present a professional, welcoming first contact to all clients, vendors, staff, etc.
o Responsibility for development and implementation of efficient office processes
o Responsible for maintenance of common spaces for appearance and functionality
o Responsible for organizational functions and general meeting support: including maintaining meeting room schedules, securing food and supplies, copying, faxing
o Responsible for managing supplies and maintenance of storage areas
o Runs errands as needed
o Responsible for incoming and outgoing mail, shipping and receiving
o Pack and ship all marketing materials as requested
o Ensure successful, on-time delivery of mailroom materials
o Monitor organized mailroom marketing inventory and request orders as needed
o Trains seasonal help on mailroom operations, as needed
o Other duties as assigned
REQUIRED QUALIFICATIONS AND SKILLS
o High school diploma and 2 years of equivalent work experience
o Reliable transportation - you’ll often need to go to the post office, stores, and restaurants
o Exceptional verbal and written communication skills
o Strong customer service skills
o Outgoing and energetic personality
o Able to work independently
o Strong listening skills
o Good manual dexterity
o Ability to pay attention to detail
o Great work ethic
o Wicked awesome sense of humor
You’ll be a GREAT fit if you
o Enjoy problem solving and learn quickly
o Possess high-level organizational skills
o Work well in teams and with other departments
o Have spent time studying, traveling, or living abroad
COMPANY and TEAM CULTURE: Who are we looking for?
The successful candidate will become an integral part of a small, tight-knit, hard-working, and supportive team that keeps the organization moving. We work with a number of complex systems and need someone who isn’t afraid to dive in. If you love working with both people and systems, aren’t afraid to ask tough questions, thrive on improving efficiency, learn and adapt quickly, are a first rate listener, and love learning about different cultures through travel. . . this may be the position for you!
o Ability to lift or maneuver up to 75 pounds
o Ability to continuously stand or walk
o Ability to bend, squat, climb stairs, and lift frequently
o Ability to sit for extended periods of time
SALARY and BENEFITS
o Hourly wage commensurate with experience
o Flexible schedule with the ability to work from home occasionally
o Company-sponsored health, dental and vision insurance
o 401(k) plan after 1 year of employment, with fully-vested company match
o Paid Parental Leave for newborn or adopted children
o IATA Travel Agent status
o 1 hour of sick time earned for every 30 hours worked
o Fun, flexible work environment frequented by furry pups
SOUNDS GREAT! How do I apply?
o Submit your cover letter, resume, and two professional references via this link: https://global-educators.breezy.hr/
o Qualified candidates will be contacted for an interview
o No phone calls, please
Global Educators provides equal opportunity to all people regardless of age, race, religion, color, sex, gender, sexual orientation, national origin, or physical or mental disability. Equal opportunity applies to hiring, placement, promotion, salary determination, and all other conditions of employment. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document upon hire.