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Hampshire College

893 West St
Amherst, MA 01002
Website:hampshire.edu

Company Description:
Hampshire College is an independent, innovative liberal arts institution and member of the Five College consortium with Amherst, Smith, and Mount Holyoke Colleges and the University of Massachusetts at Amherst. Founded in 1965, Hampshire College offers approximately 1400 full-time students a full range of liberal arts programs through an interdisciplinary, inquiry-based curriculum. The College is located in the beautiful Pioneer Valley in Western Massachusetts and contributes to the rich cultural environments of the college towns of Amherst, South Hadley and Northampton.
Salary Range:Location:
AMHERST, MA
Job Type:Category:
Full TimeAdministrative/Clerical/Data Entry
Education Level:Work Experience:
High School or Equivalent
Preference: Nice to have
2+
Preference: Nice to have
Description:
Hampshire College, an independent, innovative liberal arts institution and member of the Five College consortium, is accepting applications for a purchasing and business office administrative assistant.
The purchasing and business office administrative assistant will have an active role in the operation of the purchasing office by providing customer service for external and internal communities, visitor stewardship, and staff relationships; maintaining and monitoring the use of the College's purchasing card system administered through JP Morgan Chase; auditing card holders' statements and receipts; and administering changes to cardholders' accounts according to established policy. The administrative assistant will be responsible for producing relevant reports to track card holder compliance; providing guidance and training on policies regarding proper use of the JP Morgan Chase purchasing card system; assisting internal customers using the Colleague Purchasing Module with activities such adjusting completed purchase orders and requisitions; entering vouchers and provide back up support to Accounts Payable by processing purchase orders when needed; and assisting internal customers using the ESM eProcurement. This position is responsible for providing administrative support to the procurement manager and business office, as well as assistance for the accounts payable function when necessary.
High school diploma with a minimum of two years job-related experience is required. Qualified candidate must have exceptional customer service skills, with proficiency in trouble shooting, problem solving, training and conflict resolution; experience with Excel spreadsheets; and ability to compose correspondence for campus announcements, office webpages, and email. The purchasing and business office administrative assistant must be able to function effectively in a fast-paced environment, with the capacity to organize and manage large amounts of information. Candidate must be able to lift up to 25 lbs. A commitment to working with people from diverse backgrounds is essential.
This is a 35-hour per week, benefited position. We offer a competitive salary and an excellent benefit package. Please submit your cover letter, resume and names/phone numbers of three professional references via our website at https://jobs.hampshire.edu/
www.hampshire.edu

Hampshire College is an equal opportunity institution, committed to diversity and inclusion in education and employment.

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