Housing Rehabilitation Program Manager

Agency:  Hilltown Community Development Corporation (Hilltown CDC) is a multi-service agency located in Chesterfield Massachusetts and serving the surrounding Hilltown region.  The agency’s mission is to improve the quality of life of Hilltown residents by addressing their economic, housing, educational and social needs while preserving the rural character of the area.

 Housing Rehabilitation Program Manager:  The Housing Rehabilitation Program Manager will work with the Associate Director, Director of Finance and Administration and other staff in managing a grant funded regional Housing Rehabilitation program, The Housing Rehab Manager is supervised by the Associate Director.

 Responsibilities:  The Housing Rehab Program Manager will work in a team approach with other Hilltown CDC staff to plan, raise funds for, and implement grant and privately funded programs, with a specialty in housing rehabilitation.

 Housing Rehabilitation Program Manager Duties:

 Provide day-to-day management and administration for all housing rehabilitation projects; ensure timely progress of all program activities; ensure compliance with all applicable program eligibility and regulatory requirements for projects being rehabbed through the Housing Rehab Program.

• Prepare Housing Rehabilitation Grant packet attachments for the CDBG grant application.
• Maintain communication with homeowners, contractors, and various consultants, i.e., Rehab Specialist, contractors, sub-grantees, and Town Officials.
• Work in collaboration with the Housing Rehabilitation Specialist. Approve work specs and cost estimates; maintain spreadsheets related to same.
• Assist clients with application paperwork and process as needed. Verify eligibility and incomes of each applicant household according to standards appropriate to the funding source (Section 8 income verification guidelines).
• Schedule intake meeting to review the program, contracts, and lead paint program. Attend meetings as needed.
• Prepare and mail bid packets to contractors, and document bid openings. Review bids with Rehabilitation Specialist and homeowner. Communicate with contractors regarding bid award and prepare and mail award letters to bidders.
• Prepare contract documents as needed. Conduct contract signing/pre-construction meetings. Process change orders, contract extensions, and file mortgages.
• Prepare reports as required by each funder and serve as a liaison with representatives from the funding sources. Create and maintain forms related to the program (application, income verification, subordination agreements, etc.).
• Prepare and maintain environmental and historical review records for all projects; process historical applications for local and MA Historic Commission; set up and maintain files and administrative records.
• Prepare and distribute outreach materials and advertise the program(s).
• Maintain lien ledgers, discharge liens that are expired or satisfied. Review/Process Requests for Subordination of Loans as necessary.
• Work with the Director of Finance and Administration, Rehabilitation Specialist, and Grants Accountant to ensure the prompt and accurate processing and payment of bills; monitor per-unit spending caps, programmatic spending caps, maintain budgets and process invoices.
• Maintain and update contractor database and insurance and license information. Recruit contractors as needed.
• Maintain and update Housing Rehab homeowner database.
• Maintain projects in state GMS system; monitor expenditures; compile quarterly reports.
• Work with other staff members as needed to address agency housing priorities.

 Qualifications:  We are seeking applicants who are very detail oriented, accurate, and have an ability to multi-task.  Must have excellent skills at resolving problems and good follow through skills.  Prior construction project management experience is preferred but not required.  Relevant office experience is required along with experience in the Microsoft Suite of Programs (Word, Excel, and Outlook).  The Housing Rehab Program Manager will be responsible for maintaining many levels of detail and managing multiple responsibilities with a high level of accuracy. Excellent verbal and written communication skills are required along with a solid ability to manage expenditures with accuracy is required. Prefer candidates with prior experience working with low to moderate income families.  Prior grant writing experience is desirable but not required. 

 Hours: We are seeking one full-time professional for 37.5 hours per week, Monday through Friday.  Compensation with depend on experience, qualifications, and preferences of the candidate. The proposed salary range is $45,000 - $52,000 annually depending on the experience and qualifications. 

 Terms: This is a grant-funded position. Continuation of the position is subject to future funding status.

 EEO/AA/Section 3: Applicants with handicaps and needing assistance will be accommodated. Among equally qualified candidates, low to moderate-income residents of the local region will be given preference.

Hilltown CDC is an Equal Opportunity Employer

• Valid Drivers License 
• knowledge of Excel, Word, Outlook
• Stong organizational skills
• Attention to detail