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Casa Latina, Inc.

140 Pine Street
Room 5
Florence, MA 01062
Salary Range:Location:
To Commensurate With Experience FLORENCE MA
Job Type:Category:
Full TimeSocial Services
Education Level:Work Experience:
High School or Equivalent
Preference: Required

Preference: Nice to have
Casa Latina, Inc
Executive Director Job Description
Reports to: Board of Directors
Status: Full Time
Date: August 2017

Organization : Casa Latina, Inc. is a non-profit community organization committed to promoting
Latino empowerment and cultural pride in Hampshire County. By providing public programs
and services, and developing educational spaces for cultural pride and leadership, Casa Latina
Inc. is charged with unifying and facilitating action at the individual and community level.
Position Overview: Casa Latina’s Executive Director is the organization's chief administrative
officer and is responsible for providing strategic vision and leadership to the organization and its
Board of Directors, and for overseeing daily operations including delivery of services and
programming and the supervision of paid and volunteer staff. The Executive Director is
responsible for realizing the organization’s mission statement, and for implementing strategic
plans developed in collaboration with the organization’s Board of Directors.

Primary responsibilities fall into the following categories: Board Management and Involvement;
Program Responsibilities; Finance and Administration; Communication and Community
Outreach. The Executive Director reports to and works collaboratively with the Board of
Directors to ensure Casa Latina’s success.

The duties of the Casa Latina Executive Director include the following elements:

Board Management and Volunteer Involvement
The Executive Director provides staff leadership to the organization to enable the Board of
Directors to fulfill its roles to review, approve, advise, and provide volunteer support for Casa
Latina’s programs and initiatives, services, fundraising and development, and collaborations
with other agencies.
o Provide leadership, vision and inspiration to the organization including the Board of
Directors, by facilitating strategic planning and proposing creative approaches to best
enable programs to respond to emerging opportunities and challenges
o Work with the Board’s officers to plan monthly meeting agendas and program review
o Systematically and regularly communicate to the Board to keep current on program
activities and status, funding sources, personnel issues, and scheduling of programming
and vacations
o Report emergent issues at the earliest convenience in-between Board meetings to relevant
officers and/or members of the board
o Provide leadership and guidance for realizing and implementing the organization’s
mission as defined by the Board of Directors
o Identify, cultivate, and broaden the base of individual benefactors
o Attend all meetings of the Board, unless otherwise advised. Prepare and distribute
materials including monthly activity reports, grant proposals and reports,
communications materials, etc. as appropriate.
o Execute and implement policies, procedures and decisions requested by the Board
o Develop and implement strategies for involving community residents, students and
faculty from area colleges, and youth in volunteer roles with the organization.

Program Operations :
The Executive Director is responsible for delivery and enhancement of the organization’s
programs and services; for seeking, managing and implementing appropriate resources to these
ends, and for ensuring that all operations of the organization are effective to its mission.
o Medical Interpretation services:
Taking requests
Recruiting interpreters
Scheduling interpreters
Billing for interpreters’ services
Administering payroll for interpreters
Business development with medical practices
o Information and Referrals:
Make referrals and linkages to appropriate resources for walk-in clients in both
our Florence & Amherst agencies
Keep knowledge of local resources current
Follow up with referral agency and/or client
Keep statistics of I and R requests and communicate information to the Board
o Case Management :
Gather data and make assessment of needs
Advocate for client with agencies and resources
Follow up to assure services are in place
Crisis management
Keep statistics of case management requests and communicate information to the Board
o Community Building, Engagement and Education:
Publicly represent and communicate the vision and values of Casa Latina to
existing and potential funders, community organizations and the media.
Seek and act on opportunities to expand awareness of Casa Latina’s programs
within Hampshire County
Establish and maintain relationships with community partners and grant sources
Maintain and work to expand long-standing annual events such as:
Three Kings Day
Plan and implement events addressing health, housing, schooling, immigration
issues which support community members, engage learners, and recruit volunteers or contributors
o Resource Development & Maintenance:
Conduct needs assessment and information gathering as needed for programs and projects
Seek grants and new sources of revenue congruent with agency mission in a
timely way for submission schedule and keep Board informed of grant related
Meet expectations of current funding sources re ongoing grants, contracts,
Hiring for key grant functions
Facilitating necessary partnerships to support grant objectives and programs
Facilitate collaborations and partnerships with other community organizations and resources
Fundraise through events and solicitations

Administration and Finances
The Executive Director is responsible for day-to-day fulfillment of the organization’s contract
and grant obligations, and for oversight of finances, compliance and reporting.
o Primary Administrative Activities:
Read and respond to all correspondence in a timely fashion
Responsible for the recruitment, hiring, supervision and release of all paid staff , volunteers, including positions necessary to support grants
Provide supervision and assistance to development staff (volunteer and/or paid)
Prepare reports in a timely fashion, meeting deadlines
Prepare reports including:
CDH- 2 times a year
United Way-1 time per year
CDBG- 4 times a year
HVES- 4 times a year
Other funding sources as developed
o Finance :
Work closely with Board Treasurer on budget management and oversight,
ensuring that Board is aware of pending financial issues
Supervise bookkeeper on monthly and annual review of financial statements
Regularly oversee accounting and bookkeeping functions
Collaborate with the Board of Directors to develop and monitor annual budgets

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