Global Educators, Inc 17 New South Street, Suite 301 NORTHAMPTON, MA 01060 Company Description: Salary Range: Location: 15 Per Hour NORTHAMPTON MA Job Type: Category: Part Time Human Resources/Recruiting Education Level: Work Experience: Bachelor's Degree Preference: Required Preference: Nice to have Skills/Certifications/Licences: Description: Position: Human Resources & Operations Assistant Organization: Global Educators Location: Northampton, MA Number of Weekly Hours: Part-Time, 25 hours/week, Flexible Schedule Anticipated Start Date: As soon as right candidate is found ABOUT US: Who is Global Educators, and why do you want to work with us? Global Educators is an association of education abroad and purposeful travel organizations that work collaboratively for the mutual benefit of their members and to the overall benefit of their participants. How do we do it? We collaborate with association members to develop and implement best practices in program quality, risk management procedures, and professional development. We pool resources to provide higher levels of insurance protection and emergency response time and support. We guide association members in the application of successful and innovative business practices. We love people who have a good sense of humor under pressure and who are interested in what we do; a passion for travel and learning is something we all share. We have a great camaraderie and like to both solve problems and celebrate our successes together. And as an added bonus, we’re located in downtown Northampton in a fantastic office space, close to everything. We find what we do exceptionally rewarding. We think you will too. JOB DESCRIPTION: Global Educators is growing! As such, we’re looking for a Part-Time HR & Operations Assistant to help us keep pace. As the title implies, the HR & Operations Assistant will provide administrative support to the HR and Operations departments, and will report to the Director of HR and Operations. Responsibilities include benefits enrollment, data entry, reporting, onboarding and offboarding, employee file administration, and overall administrative assistant to the department. SPECIFIC DUTIES: Human Resources: Employee benefits: Insurance Process renewal applications by pulling reports and generating raw data Update Bloomfire platform with new plans and rates Code insurance premium invoices Gather annual quotes and census information Process employee changes at open enrollment, and upon hire, separation, life event Oversee COBRA with TPA Process ACA Requirements LTDI insurance management Code insurance premium invoices Gather annual quotes and census information Process employee changes at open enrollment, and upon hire, separation, life event Flex-spending account Gather annual quotes and census information Process employee changes at open enrollment, and upon hire, separation, life event 401(k) retirement plan Process biweekly 401(k) contributions Gather annual compliance and census info Oversee monthly enrollment dates and employee qualification Process employee changes at and upon eligibility, separation, other trigger Wellness, First Thursday, NAC Discount, IATA Travel Agent Payroll: Remind staff, collect and audit timesheets Payroll co-administrator with DHRO Unlocks payroll portal for employee self-service Payroll portal password reset / access request Process and maintain tax jurisdictions Hiring & Separation: Creates new hire onboarding template & schedules central service orientations Staff offboarding processing and paperwork Training & Development: Assists in creation, hosting, monitoring, setup, and reporting of training initiatives/events Miscellaneous: Record-keeping - Employee Navigator & Google Drive & paper files Employee Navigator portal password reset/ access request Employment verification Research new initiatives, laws, programs, as needed Update miscellaneous forms Other duties, as assigned Operations: Company insurance Certificate of Insurance processing Other duties, as assigned SALARY and BENEFITS Hourly wage - entry level Part-time, flexible schedule; 25 hours per week with extra hours available seasonally throughout the company One hour of paid sick time earned for every 30 hours worked 401(k) retirement account, with employer match, after 1 year of service Travel Agent Certification through IATAN: Provides discounts for travel, including accommodations and excursions, for company and personal use Fun, flexible work environment frequented by furry pups Strong culture within a progressive company located in downtown Northampton SOUNDS GREAT! How do I apply? Apply: https://global-educators.breezy.hr/ Qualified candidates will be contacted for an interview No phone calls, please Global Educators provides equal opportunity to all people regardless of age, race, religion, color, sex, gender, sexual orientation, national origin, or physical or mental disability. Equal opportunity applies to hiring, placement, promotion, salary determination, and all other conditions of employment. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document upon hire. Requirements: REQUIRED QUALIFICATIONS & SKILLS Bachelor’s Degree or 1-2 years of HR experience Experience with Google suite Passion to help our department and company grow successfully Ability to be flexible and grow in an innovative environment Proven ability to communicate (verbal and written) clearly Work efficiently as both a team member and as an individual Strong attention to detail and alignment to procedures and policy Efficient working style - we need to move quickly! Take pride in your attention to detail and learn new systems quickly Ethical practice Discretion, with dedication to keeping information confidential You’ll be a GREAT fit if you: Have more than 1 year direct experience with HR best practices/laws; proven track record of diligence/discretion Have your PHR or SHRM-CP certification Keep your cool under pressure COMPANY CULTURE: Who are we looking for? Great listeners who love to work with people and build relationships Goal-oriented people who like working alone as much as they like working with a team People who are willing to learn, improve, and adapt quickly People who are excited about the world, travel, and different cultures People with a positive attitude and like to have a little fun PHYSICAL DEMANDS Ability to lift or maneuver up to 50 pounds Ability to continuously stand or walk Ability to bend, squat, climb stairs, and lift frequently