Collaborative for Educational Services 97 Hawley Street NORTHAMPTON, MA 01060 Company Description: We are a non-profit educational service agency, committed to reaching and educating learners of all ages, and experienced in working with educators to help students learn and succeed. Founded in 1974, we are governed by representatives from our 37 member school districts in Hampshire and Franklin Counties. We work with children, youth and adult learners; families; schools, districts, and educators; and community members in the Pioneer Valley and across Massachusetts to create and improve educational opportunities both in and out of the classroom and ensure that every child has the opportunity to achieve their full potential. Students are at the heart of our work. We are a community of innovative and effective professionals dedicated to improving education. We know that everyone is a learner from the day they are born, and we know how to create classrooms and other environments in which every learner can flourish. We know how to reach, inspire, support and educate children, youth and adults, and we help others to do the same. CES directs major initiatives in Early Childhood, Special Education, After School Programs, Professional Development, Educator Licensure, Technology in Education, Social Justice in Education, English Learner Education, and the education of vulnerable youth. Salary Range: Location: Per Year North Adams MA Job Type: Category: Full Time Administrative/Clerical/Data Entry Education Level: Work Experience: High School or Equivalent Preference: Nice to have Preference: Nice to have Skills/Certifications/Licences: Description: The Collaborative for Education Services (CES) is looking for a highly organized and personable Administrative Assistant to join our North Berkshire Academy in North Adams, MA. This individual will be responsible for a wide range of essential, highly confidential administrative tasks to help support our mission to foster educational excellence and opportunity for all learners through collaboration, and leadership. Our ideal candidate will have excellent written and verbal communication, exceptional organizational skills, and the ability to multi-task. Review of resumes will begin immediately and continue until the position is filled. Department: North Berkshire Academy Title: Administrative Assistant FLSA Status: Non-Exempt Reports to: Program Director Purpose: The Administrative Assistant is responsible for a wide range of administrative, highly confidential tasks that are critical to the successful operation of the North Berkshire Academy and its programs. Essential Functions: - Organize and prioritize all incoming/outgoing mail, messages, and memos by handling routine matters according to protocol established within the department - Insure the confidentiality of all student and staff records and correspondence - Maintain the staff and student databases in an organized fashion, insuring the ability to provide up-to-date information at all times - Assist in the coordination of the student report system to meet deadlines and monitor quality of reports - Coordinate various meetings and phone calls, as needed - Inventory and purchase office supplies - Maintain updated records of correspondence, memoranda, budget requests etc. - Receive and log purchase requisitions - Collect and log time sheets for personnel in programs - Maintain a professional, and efficient working environment Additional Responsibilities: - Assemble materials for screenings, staff meetings, and other meetings/tours - Work collaboratively as part of various teams with other departments, such as: Business Office, Human Resources, and Professional Development - Assume additional responsibilities as assigned by the Program Director or designee Minimum Qualifications: - 1 year of relevant administrative experience - Exceptional organizational skills - Ability to multi-task - Excellent written and verbal communication - Ability to maintain strict confidentiality - Highly personable, finds success with a variety of personality types - Ability to use a multi-line telephone - Proficient in Microsoft Office and Google Suite Preferred Qualifications: - Demonstrated success at taking minutes and transcribing dictation - Experienced in maintaining a positive and professional attitude even when under stress Physical Demands: - Requires physical condition and mental stamina to endure job stress in the performance of duties, as well as periods of sitting or standing - Able to remain seated at a computer for long periods of time - Able to lift and/or move packages up to 40 lbs. Work Conditions: - Ability to work productively with frequent interruptions and competing demands Terms of Employment: - Full time, year-round position - 35 hours/week, Monday – Friday - Benefits: full benefits as outlined in the Personnel Policies CES is an equal opportunity employer. We welcome candidates from all cultural, ethnic and racial backgrounds. Candidates whose backgrounds are well suited to understanding and addressing the need of the diverse student populations we serve are encouraged to apply. Requirements: